14 May Do we need to pay employees for attending voluntary events?
We’ll be reopening our office this summer and may celebrate the occasion with an outdoor “welcome back” party for employees. We’d be sure to follow social distancing guidelines. Would we be required to pay employees who attend?
Answer from Emily, SPHR:
It depends. You are not required to pay non-exempt employees (those paid by the hour and entitled to overtime) for time spent at company functions when attendance is completely voluntary, no work is performed, the event occurs outside of regular working hours, and the event is not job-related. If your “welcome back” party meets these conditions, no pay is needed for non-exempt employees who attend.
Exempt employees (those not entitled to overtime) do not need to be paid extra for time spent attending a company function. They should be paid their usual salary whether or not they attend the party.
Emily’s robust experience overseeing HR in the non-profit, healthcare, and hospitality industries brings valuable knowledge to clients. She graduated college with degrees in Music and Entrepreneurial Business, and her passion for helping and working alongside people led her to the field of HR. In her free time, Emily enjoys traveling and home brewing.